PROJECT COMPLETION AND CLOSURE
Final reports
Your institution is expected to submit a satisfactory final technical report on or before your project’s work completion date. When required, IDRC must receive the final financial report within 30 days of the project’s work completion date.
Since the completion date in your grant agreement is fixed, reporting delays are likely to cause challenges in completing your planned activities and in meeting your research goals.
The final financial report must cover all funds expended by the project and must be submitted in the same format and detail as outlined in the grant agreement. Expenses incurred by your institution outside the grant duration will not be accepted.
The final technical report should review the research undertaken with project funds.
Following the review and approval of both reports, IDRC will make the final payment (if applicable) and proceed with project closure. At this point, no additional funds can be made available to your project.
IDRC may terminate the project at any time if you fail to comply with the terms of your agreement (this includes reporting and other milestone deadlines).
Grant Termination
IDRC may terminate a grant agreement in exceptional circumstances. Terminations may occur for a number of reasons, including but not limited to:
- breach of contract by the IDRC grantee;
- underperformance or poor performance by the IDRC grantee;
- impropriety on the part of the IDRC grantee;
- involvement in unlawful activities by the IDRC grantee;
- IDRC discovers duplication of effort (i.e., the research is currently being funded by another donor or a third-party has funded the same research,
- or substantially similar research, carried out by the same IDRC grantee or by other IDRC grantees);
- bankruptcy or insolvency of the IDRC grantee organization;
- research ethics issues that cannot be resolved to the satisfaction of both IDRC and the IDRC grantee;
- termination by request of the IDRC grantee because of issues that cannot be addressed by an extension or amendment to the agreement;
- IDRC or donor partner determination that the project falls outside of mandate or approved programming direction;
- loss of donor or parliamentary funding;
- introduction of new priorities, regulations, or legislation that effectively prevent IDRC from continuing its support of certain IDRC grantees or project work.
Return of unused funds
IDRC funds must be used for their originally intended purpose and any unused funds must be returned to IDRC at the end of the project. Your IDRC administrative contact can provide more information about this process.
Need help ?
Please contact the responsible officer or the administrative contact person identified in your grant agreement for additional questions about procedures and conditions.